The Art of Space Planning
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As the workplace grows more complicated with issues such as ergonomics, technology, privacy, and Carpel Tunnel Syndrome, companies are learning there is a direct correlation between employee productivity and the workplace environment. 'Space Planning' is a term previously thrown under the blanket of 'interior design.' But as companies take greater stake in arranging a more productive office layout, some look to architectural and interior design professionals who make a business of planning your space.
When companies attempt to save dollars by finding shortcuts in their office moves, relocations and reorganizations, they may end up spending more time and energy than they can afford. Not every company has a 'facilities group' for this task, so some tenured employee would likely be given the arduous job to oversee office and work station relocation - without an idea of where to begin. The result could be chaos.
Many companies offer space planning services. They come in all shapes and sizes and with different qualifications. If your company needs only minor reconfiguration in order to satisfy issues such as additional employees or minor office restructuring, then most space planners are capable of this service. But if require a more extensive move, add or change, or are looking to increase productivity in the workplace, then you may be money ahead by hiring a qualified Architect or Interior Designer. Your local chapters of the American Institute of Architects (AIA) and International Interior Design Association (IIDA) will be happy to assist you in your search.
When planning an office move, here are a few questions to ask of your company: Do we outsource the work or attempt to do the work in-house? And, if doing the work in-house sounds easier, does our facility manager have experience in topics such as 'space squeeze', 'flexible design', 'open office planning', 'technology', 'lighting', 'acoustics', 'ergonomics', 'sustainability', 'adjacency planning' and 'office stacking' just to name a few issues? These words will become critical down the line when it comes time to live in the space you've created. And, if you do decide to outsource the work, what are the qualifications of the company in regards to the above topics?
Even when outsourcing 'space planning' services, a company that offers 'space planning' as a secondary service may not be the right fit for your move. Architects and Interior Designers offer space planning as their primary service and are schooled and experienced in planning spaces that allow your employees to feel more comfortable and become more productive all while watching out for your current bottom dollar and considering your future growth. This is no small task. An Architect or Interior Designer understands that your workplace needs flexibility in order to adapt to future needs.
When looking for 'space planning' services, consider the following:
- Is 'space planning' the primary service of the company in question? n What qualifications does the 'space planner' have? What is their education and background?
- What experience does the person have in regards to the service you are requesting? Most companies are thrilled to show you the projects in their portfolio and connect you with references.
- Interview your candidates and ask the tough questions of how a simple space planning exercise can make your office more flexible, more productive and a better place to work.
- Share your thoughts on your budget and their fee and listen to the reactions they have on these subjects.
- Trust your instincts.
Communication is key. Whether outsourcing the space planning project for your new office or giving the job to the receptionist, designing your workplace needs careful attention to your company's pace, culture and work style. And even more attention to the goals you set for your company's future.
Herman J. Weist, AIA, is the Vice President of the Contract Studio. He can be reached at 816.300.1122 or by e-mail at hweist@birch.net.